Badge Printing & Check-In

Long check-in queues and manual badge printing delays are among the most common friction points at large in-person events. For conferences, trade shows, and job fairs, a slow or disorganized entry process affects attendee satisfaction from the moment they arrive and puts unnecessary pressure on event staff.

vFairs offers a flexible check-in and badging system that can be configured around the needs of each event. Organizers can set up self-serve kiosk check-in using iPads and badge printers, or have staff manage check-in from dedicated registration desks. Attendees can check in by scanning the QR code in their vFairs mobile app, using AI facial recognition if a profile photo has been uploaded, or through manual search within the check-in app.

Badge designs are fully customizable through a drag-and-drop builder, with different templates available for different attendee types such as general admission, speakers, and exhibitors. Badges print personalized information pulled directly from registration data and can include a personal QR code for quick contact exchange on the floor. Print options include direct thermal, tear-resistant, and biodegradable PVC formats, with a range of badge holder and lanyard choices available.

Attendance is tracked automatically in real time as attendees check in, and group check-in allows multiple badges to be printed at once. For organizations that need on-the-ground support, vFairs offers onsite staffing to manage the entire check-in and badge printing process.